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Integrates job costing
and accounting to
reduce administration
and provide up to date
management reports
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Flexible project and
budget code structures
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Improves budget control
- early warnings
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Purchase Orders may
be emailed or faxed
directly
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Orders checked against
budget automatically
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Subcontract records
and payments processed
within system
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Variations recorded
and linked to budget
and payments
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Company level reports
or drilldown to
transaction level
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Accounts Payable
integrated with
Nominal Ledger
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Accounts Receivable
/ Process Claims
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Optional modules
for Plant, Asset
Register, Payroll,
Security, Multiple
Companies, Foreign
Exchange
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User definable report
templates - forms
set up in MS Word
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Export to ASCII,
Excel, PDF, html
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Client Server
architecture
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Single or Multi-user
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Windows Workstations
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Relational Database
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Windows or Unix Server
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Full HTML context sensitive online help
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CHEOPS
Integrated Job Costing and Accounting software for contractors, sub contractors, developers and construction managers.
Use CHEOPS to process purchase orders, invoices, sub contract payments and valuations, plant and labour costs etc and you will capture data to provide timely cost reports and forecasts. The system will warn you of any potential overspends before they happen. Once the data is in the system, it can be used for financial accounting without re-keying.
CHEOPS has been developed over a period of 20 years and is arguably the leading package of its type with over 300 organisations, large and small, using the product in various countries around the world, including the UK.
Cheops Concept Diagram
Job Costing
Project Budget
- Flexible Cost Coding Structure
- User defined Resource Categories (e.g. materials, labour, sub-contract)
- Budgets can be entered as Lump Sum Amounts against the Resource Category, or at individual Resource Item level, or up-loaded from Estimating System.
Purchasing
- Integrated with Job Costing and Accounts Payable
- Order amount updates committed Costs
- Purchase Order printing to user defined layout
- Order value checked against remaining budget
- Option to track deliveries against orders
- On hire / Off hire dates
Subcontracts
- Integrated with Job Costing & Accounts Payable
- Lump Sum and/or "Schedule of Rates" Contracts
- Retention and/or Bank Guarantee Details
- Progress Payments can be entered by Amount, Percentage or Quantity and allow for processing both Claimed and Approved values
- CIS Calculations
- Fully integrated with Variations Module
- Produces Adjustment Advice Notices and Payment Advice Notices
Variations
- User defined Variation Types and Categories
- Budgets and Actuals can be separately maintained for each Variation or spread over original Cost Codes
- Sub-Contract component linked to Sub-Contracts module maintaining the adjusted contract sum for each Contract
- Interfaced to Head Contract Progress Claims
Labour Costing
- Detailed Labour Costing by Timesheets, Journals or direct interface with Payroll module
- Labour Costs including hours by staff and/or cost code
- Multiple hourly rates per staff per project if required
Job Costing Reports
- On-line updating of budget, commitment, incurred and actual costs by Cost-Code
- Forecasting by:
1) Costs to Complete or Estimated Final Cost and Earned Value (Percentage, Quantity or Amount)
2) Standard and User Defined Reports
Accounts
Accounts Payable
- Invoices matched against Purchase Orders and/or Delivery Dockets
- Separate discount and payment terms per Creditor
- Computer printed cheques & remittances
- Direct Debit EFT Payments
- Manual/Prompt cheques
- Integrated with Job Costing & General Ledger
Accounts Receivable
- Detailed Progress Claims Schedules based on either:
1) Cost Codes
2) Bill of Quantities
3) User Defined Schedule
- Claim details by Percentage, Amounts or Quantities
- Facility for claiming contract variations and/or Materials on Site
- Automatic adjustment once Payment Certificate Details recorded
- Retention and/or Bank Guarantee details
- Integrated with General Ledge
General Ledger
- Flexible Chart of Account structure
- Consolidation of Multiple Divisions and/or Companies of required
- Bank Reconciliation
- All periods in current and next year open if required
- Report Writer
- Fully integrated with all CHEOPS modules
Taxation
- Optional facilities for enabling most types of Government Taxation
- Withholding Tax facilities (PPS etc) including statutory reporting, reconciliation and validation of deductions
- Consumption Tax facilities (GST, VAT etc) including statutory reporting, reconciliation and validation of amounts
- Changes in statutory amounts can be entered by the user
Asset Management
Plant Module (Optional)
- Optional module for tracking plant running expenses
- Service and Maintenance History Register & Report
- Service Due Report
- Integrated with Asset Register
Asset Register (Optional)
- Unique identification of Assets
- Book & Tax Depreciation Calculations
- Integrated with General Ledger
- Disposal & movement of assets
Payroll
The payroll facilities for CHEOPS in the UK are provided by Miracle Dynamics who are specialists in this area. Their payroll system can be linked to CHEOPS for job costing and accounting purposes. Full details are available from http://www.miracle-dynamics.com/
FREE demonstration
To arrange your FREE demonstration write, telephone, fax, or email: click here
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