• Integrates job costing
  and accounting to
  reduce administration
  and provide up to date
  management reports
  
• Flexible project and
  budget code structures
  
• Improves budget control
  - early warnings
  
• Purchase Orders may
  be emailed or faxed
  directly
  
• Orders checked against 
  budget automatically
  
• Subcontract records
  and payments processed
  within system
  
• Variations recorded
  and linked to budget
  and payments
  
• Company level reports
  or drilldown to
  transaction level
  
• Accounts Payable
  integrated with
  Nominal Ledger
  
• Accounts Receivable
  / Process Claims
  
• Optional modules
  for Plant, Asset
  Register, Payroll,
  Security, Multiple 
  Companies, Foreign
  Exchange

• User definable report
  templates - forms
  set up in MS Word
  
• Export to ASCII,
  Excel, PDF, html
  
• Client Server
  architecture
  
• Single or Multi-user
  
• Windows Workstations
  
• Relational Database
  
• Windows or Unix Server 
  
• Full HTML context sensitive online help
  

CHEOPS

Integrated Job Costing and Accounting software for contractors, sub contractors, developers and construction managers.

Use CHEOPS to process purchase orders, invoices, sub contract payments and valuations, plant and labour costs etc and you will capture data to provide timely cost reports and forecasts. The system will warn you of any potential overspends before they happen. Once the data is in the system, it can be used for financial accounting without re-keying.

CHEOPS has been developed over a period of 20 years and is arguably the leading package of its type with over 300 organisations, large and small, using the product in various countries around the world, including the UK.

Cheops Concept Diagram

Project Budget

• Flexible Cost Coding Structure
• User defined Resource Categories (e.g. materials, labour, sub-contract)
• Budgets can be entered as Lump Sum Amounts against the Resource Category, or at individual Resource Item level, or up-loaded from Estimating System.

Purchasing

• Integrated with Job Costing and Accounts Payable
• Order amount updates committed Costs
• Purchase Order printing to user defined layout
• Order value checked against remaining budget
• Option to track deliveries against orders
• On hire / Off hire dates

Subcontracts

• Integrated with Job Costing & Accounts Payable
• Lump Sum and/or "Schedule of Rates" Contracts
• Retention and/or Bank Guarantee Details
• Progress Payments can be entered by Amount, Percentage or Quantity and allow for processing both Claimed and Approved values
• CIS Calculations
• Fully integrated with Variations Module
• Produces Adjustment Advice Notices and Payment Advice Notices

Variations

• User defined Variation Types and Categories
• Budgets and Actuals can be separately maintained for each Variation or spread over original Cost Codes
• Sub-Contract component linked to Sub-Contracts module maintaining the adjusted contract sum for each Contract
• Interfaced to Head Contract Progress Claims

Labour Costing

• Detailed Labour Costing by Timesheets, Journals or direct interface with Payroll module
• Labour Costs including hours by staff and/or cost code
• Multiple hourly rates per staff per project if required

Job Costing

• On-line updating of budget, commitment, incurred and actual costs by Cost-Code
• Forecasting by:
  • Costs to Complete or Estimated Final Cost and Earned Value (Percentage, Quantity or Amount)
  • Standard and User Defined Reports

Accounts Payable

• Invoices matched against Purchase Orders and/or Delivery Dockets
• Separate discount and payment terms per Creditor
• Computer printed cheques & remittances
• Direct Debit EFT Payments
• Manual/Prompt cheques
• Integrated with Job Costing & General Ledger

Accounts Receivable/Progress Claims

• Detailed Progress Claims Schedules based on either:
  • Cost Codes
  • Bill of Quantities 
  • User Defined Schedule
• Claim details by Percentage, Amounts or Quantities
• Facility for claiming contract variations and/or Materials on Site
• Automatic adjustment once Payment Certificate Details recorded
• Retention and/or Bank Guarantee details
• Integrated with General Ledger

Statutory Taxation

• Optional facilities for enabling most types of Government Taxation
• Withholding Tax facilities (PPS etc) including statutory reporting, reconciliation and validation of deductions 
• Consumption Tax facilities (GST, VAT etc) including statutory reporting, reconciliation and validation of amounts
• Changes in statutory amounts can be entered by the user

General Ledger

• Flexible Chart of Account structure
• Consolidation of Multiple Divisions and/or Companies of required
• Bank Reconciliation
• All periods in current and next year open if required
• Report Writer
• Fully integrated with all CHEOPS modules

Plant Module (Optional)

• Optional module for tracking plant running expenses
• Service and Maintenance History Register & Report
• Service Due Report
• Integrated with Asset Register

Asset Register (Optional)

• Unique identification of Assets
• Book & Tax Depreciation Calculations
• Integrated with General Ledger
• Disposal & movement of assets

Payroll (Optional)

The payroll facilities for CHEOPS in the UK are provided by Miracle Dynamics who are specialists in this area. Their payroll system can be linked to CHEOPS for job costing and accounting purposes. Full details are available from www.miracle-dynamics.com

Free demonstration

To arrange your FREE demonstration write, telephone, fax, or email:

CSSP Head Office

29 London Road                    
Bromley
Kent BR1 1DG                                               
United Kingdom
Telephone:+44 (0)20 8460 0022
Facsimile: +44 (0)20 8460 1196

E-mail: enq@cssp.co.uk